Selected Work
AI systems & automation
built to run.
Case studies from Flow OS client builds, SproutCode, and internal tools — covering Claude AI, GoHighLevel, n8n, and the systems that tie them together.
Kairos Vineyard Manager
Kairos Wines (Internal)
A purpose-built vineyard management tool for small-batch natural winemakers, built from two seasons of hands-on experience and the hard lesson that the right tool at the right moment changes everything.
Content system for Kylie Falconer: add goodness, Bare & Wilde, KX Pilates
Kylie Falconer
A voice-first content architecture built for a founder running three distinct wellness brands. Claude Projects, Notion workflow spine, and a role split that respects both creative and operational time.
FSC Call Intelligence Pipeline
Internal — Flow States Collective
Replaced a third-party call intelligence subscription with a fully owned, open-source-ready pipeline that captures every sales call, generates structured AI summaries, updates the CRM automatically, and delivers a follow-up email draft to the rep — all before they've closed their laptop.
Owning the Stack: Migrating a Gated Course Off Manus to Vercel
Flow States Collective
Lifting a gated, lead-capturing course off a no-code platform onto a self-hosted Vercel app I actually own — dropping 64 security vulnerabilities to zero and a 372 kB payload to 5 kB on the way out.
When Instagram Changed Its Rules: Recovering a Six-Platform Content Engine
Internal
A six-platform content automation that ran silently for months suddenly broke when Instagram quietly enforced a new API rule. Here's how we recovered it in 90 minutes — and the architectural lesson it surfaced about platform spec drift.
SproutCode — Coding Education for the AI Era
Internal
Built a full kids coding education platform from concept to live beta in a single day — with AI guardrails, screen time limits, and offline-first design baked in from the ground up.
Notion → n8n → Gmail: Automated Lead Outreach for a Fractional CMO
Cristina — Marketing Consultant, Crete
Turned a burned-out, fully manual cold outreach process into a branching AI pipeline — personalised Gmail drafts, human in the loop, zero extra effort per lead.
Emma Maidment AI Advisor Platform
Emma Maidment / Flowstates Collective
Migrated two ChatGPT Custom GPTs to a fully branded, monetised AI platform with end-to-end purchase automation — built and live in two days.
Triple A Gym Tracker
Emma Maidment — Flowstates Collective
Took a messy Notion workout table and turned it into a deployed gym tracker app with Supabase backend — designed, built, and shipped in a single session.
Contract-to-Onboarding Automation — The 1% Club
Internal (Flow States Collective)
A fully automated contract-to-onboarding system for a two-tier coaching program — the right contract fires automatically on close, the client signs, and onboarding kicks off without a closer touching anything manually.
The Margin Visibility Dashboard
Internal
A role-gated dashboard that turns invisible agency effort into a live profit-or-debt number, so the business can see which marketing work actually pays for itself.
Productising Client Onboarding
Internal (Flow States Collective)
A multi-tenant client intake system that replaced ad-hoc email scoping with structured onboarding, auto-creating CRM contacts and notifying the team in one motion.